To improve stashing protocols, refer to this link:
https://www.thebuddyforum.com/demonbuddy-forum/plugins/trinity/212365-item-list-stashing-system.html
Read through it and set it correctly would save you tons of time.
I am currently using my own rules edited bit by bit every time I check my stash. I replace gears with better ones if there is any during stash checking, afterwards I increase the requirement for that specific gear on itemlist so any potention upgrade would be kept while others would be disenchanted.
Also each time I check it, I look for any missing settings for gears that are not for my current class/build.
Those include:
1. if you are running non-seasonal characters and would like to collect the best one of each legendary with a special effect, set a new standard after each time an upgrade is found
2. things that may be useful for other classes/builds => set a standard so that only the best of each item is kept.
Ex. for Sunwukong build or healing monk build obtained on U6 build character(most likely the only option when botting monk), only keep the best one on each required wearing slot and then set the rules for it so only potential upgrade will be stashed.
For seasonal players:
3. things that have been extracted and will never be useful this patch => unchecked(all disenchanted)
4. things that are not useful at all for current patch unless you are collecting kanai powers and it is not extracted yet.
This may seem very troubling, but it will keep reducing the time it takes to fill your stash as you keep improving your gears thus setting higher stashing standards.
It would probably take more than a week to fill my stash at the moment.(maybe even more than that..) It is not even keeping most ancients, but only ancients with useful stats that is an upgrade for me.
Below is my rule, use with discretion as it will throw away lots of ancients for monks.
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Pkh6Mmzq93otpCybtGof82VbnvFR/VGbkH8/49Ri0LGavH4h6pzvL/ZpqTpfXGvrXSj/YdKLvdozfIhuaKrgRrrxrmvS7oOwvk7RHmsqsvvQZFoDD36Pbiqy+/TfeNX3n4kbu5ndfzzcPNbZfWFvOuiaV0NPj3gWNw3E3+xe3/IF3kd/UvbEG63nfF34ogvNQ37KZcuHrGeYlhwP+gx7M4rdt+pNSwyrvsV39ebw/vDu4fD19K/T/2r69avb+4c3h4eH27tv7m/+CZkPsn2bswQA